What kind of job this is. It changes the intake fields, the operations list and the conditions — nothing else.

Auto-shrunk to keep the file small. Shoot the VIN plate, the leak, the wear, and any damage you did not cause. That last one is free insurance.

Record what they tell you at the vehicle, or upload the voicemail or WhatsApp note they sent you. Each clip gets its own transcript box.

Free NHTSA data: open safety recalls and what other owners of this exact year/make/model complained about. Fill in year/make/model first.

What customers see — the top of every estimate and invoice, and what goes on the truck.

The registered name behind the trade name. If it differs from the trading name, paperwork carries a line saying so — which is what makes a trade name legally clean, and what the Motor Vehicle Repair Act wants to see on an automotive invoice. Leave it blank if they are the same.

Some customers have a deal. Write it down once against the name and it applies itself every time that name is on a job — so you are not remembering it in a driveway at seven in the morning, and not quietly forgetting it either.

Leave a field blank to use your normal rate. Zero is a real answer — a 0% parts markup is a deal, not a missing setting.

The same three or four lines you add every time, in one tap. There are some already built in for automotive and handyman work — these are the ones you saved yourself, which can hold custom lines and hand-edited hours the built-in ones cannot.

A common job adds lines. It never clears the estimate, so you can stack two and delete what does not apply.

A flat rate is a price you can say on the phone without thinking. Give each one the hours you expect it to take — that is what lets the app tell you later whether the price is holding up, and it keeps your calibration honest instead of learning that a floor takes one hour.

Flat covers labour only. Parts and materials still add on at your markup.

This is only the starting guess. Once you've logged 3+ jobs in a category, the estimator uses your real median instead and tells you it's doing it.

Parts cost is already subtracted from your realized rate, so don't count it twice here. Overhead = truck, fuel, tools, insurance, phone, software, and self-employment tax. 30% is a reasonable solo-shop starting assumption — replace it with your real number once you have a few months of books.

Optional. Lets the Diagnose button work without leaving the app. Without a key everything still works — you just copy the brief into Claude and paste the answer back.

Claude reads text and pictures. It does not hear. A voice memo has to be turned into words before the brief is built, or Claude has nothing to go on but your notes. This does that in one tap, per clip, on the Intake tab.

Every record you have, and what is on each one. Tick the ones that were never a real job and remove them. The blank ones — no name, no vehicle, nothing done — can be ticked in one go.

Whatever you remove sits here until the next removal, so you can put it straight back. It is also in Earlier Saves above for a good while after that.

The app keeps a rolling set of earlier copies on this device, by itself, roughly every ten minutes you are working. If a job ever goes wrong — a bad pick-up, a mis-tap, or something the app itself gets wrong — you can step back to one of these instead of rebuilding an afternoon from memory.

Photographs are left out of these copies to keep them small. The words, hours, receipts, trips and money all come back; the pictures do not.

Your phone and laptop keep each other up to date on their own. The first time, sync on the device that has your latest work, then on the other one.

Files every job into its own folder in your Drive: the brief, the estimate and invoice, photos, voice memos and a JSON backup.

1. Intake — capture the job at the customer's driveway. Photo the VIN plate (it reads the barcode where your phone supports it, and checks the VIN for typos either way). Build the AI brief, paste it into Claude with the Bumblebee Diagnostic skill.

2. Clock in — the ▶ In button on the bottom bar works from any tab. Wrench and diagnostic time is billable; travel and parts runs are tracked separately as unbilled. A running clock shows in a red strip at the top and survives saving and reopening the file.

3. Estimate — pick the operations, tick the conditions, set a job rate if this one's priced differently. Snap every receipt as you get it — vendor and total, thirty seconds. Print the estimate sheet and get it authorized before you order parts.

4. Invoice — the Final invoice button builds from your actual clocked hours and your actual receipts with markup applied. You never retype a parts list.

5. Log — close it out. Use these numbers pulls your clocked hours and receipt totals straight in.

6. Numbers — every logged job sharpens your multipliers and tells you which work actually pays.

The seed times in this app are generic planning ranges. They are not book time and they don't know your tools, your driveway, your region's rust, or your speed. Every job you log replaces a guess with a fact. At 3 jobs in a category the estimator switches to your median. By 20 jobs your numbers beat any generic guide for your setup. That table is the most valuable thing this business will own in year one — and the reason to never skip the 60 seconds of logging.

Not a labor guide — check anything over 2 hours against Mitchell 1, ALLDATA or MOTOR before it becomes a written quote. Not an invoicing system — use Square or Wave for taking money. Not legal advice — estimate and re-authorization rules vary by state and you should confirm yours.